Printers, photocopiers, and scanners might not be the most exciting part of your business operations—but they are essential. When your print infrastructure isn’t running smoothly, it doesn’t take long for minor issues to escalate into major disruptions.
Rising costs, unreliable hardware, constant maintenance, and lost productivity are just a few of the pain points we frequently hear about from businesses trying to manage printing in-house.
If any of this sounds familiar, it might be time to reassess your setup. A Managed Print Solution (MPS) offers a smarter, more streamlined way to handle your printing needs—one that improves efficiency, reduces costs, and gives your team time back to focus on what they do best.
Here are five clear signs your business could benefit from making the switch.
1. Your Printing Costs Keep Creeping Up – And You’re Not Sure Why
Let’s face it: print costs can be surprisingly difficult to track. Between toner refills, unexpected maintenance, paper usage, and energy consumption, expenses can quickly spiral without you even realising.
Many businesses don’t have a clear overview of what they’re spending—or where savings could be made.
A Managed Print Solution gives you complete visibility and control. With Carden Managed Print, we provide:
- Fixed monthly billing for easier budgeting
- Detailed usage reports so you can track who’s printing what
- Cost-saving recommendations based on your actual usage
We help you eliminate hidden costs and make smarter decisions that benefit your bottom line.
2. Your Staff Are Becoming the “Unofficial” Printer Support Team
When your team is spending more time fixing the printer than doing their actual jobs, you’ve got a problem. Often it’s the office manager, receptionist, or even someone in finance stuck dealing with toner errors, paper jams, or connectivity issues.
Even your IT team—highly skilled and better focused on strategic work—may be pulled away from critical projects to solve printing problems that should never land on their desk in the first place.
With Managed Print from Carden, you gain access to:
- A dedicated support team that handles any print-related IT issues
- Remote monitoring and proactive maintenance to minimise downtime
- Fast, expert-level support, so issues are resolved before they become disruptions
This frees up your team to focus on what really matters—serving your customers and growing your business.
3. You Keep Running Out of Toner at the Worst Possible Time
You’re about to present an important pitch to a client—or print payroll documents—and suddenly, the printer flashes a dreaded message: Toner Low. Now someone’s got to panic-order supplies or make a last-minute trip to a store. It’s disruptive, stressful, and completely avoidable.
With Carden’s Managed Print Services, you don’t have to worry about running out of supplies again. Our system uses smart software to:
- Monitor toner and ink levels in real-time
- Automatically dispatch replacements before you run out
- Keep stock management off your to-do list
No more emergency orders, no more downtime—just a smooth, predictable supply chain.
4. You’re Still Using Ageing, Unreliable, or Insecure Print Devices
If your printers are more than five years old, there’s a good chance they’re costing you more than they should—both in terms of energy usage and operational headaches. Older printers often:
- Break down more frequently
- Produce lower quality output
- Lack modern security features that are essential for GDPR compliance and data protection
As part of your Managed Print Solution, Carden will assess your current fleet and upgrade you to modern, energy-efficient printers tailored to your needs. These devices:
- Offer better performance and reliability
- Include advanced security features like user authentication and encrypted printing
- Are scalable to grow with your business
You’ll get access to the latest technology without the upfront investment or hassle.
5. You Don’t Know Who’s Printing What – Or Why
If you’re regularly surprised by how quickly paper and toner vanish, you’re likely lacking visibility into your print environment. Without proper tracking in place, there’s no way to manage usage, reduce waste, or hold departments accountable.
Managed Print Services provides you with powerful insights into how printing is being used across your business. With Carden Managed Print’s solution, you can:
- Monitor usage by user, department, or device
- Set intelligent rules, like defaulting to double-sided or black-and-white printing
- Identify wasteful behaviours and introduce more sustainable practices
With these tools, you’ll gain control, reduce waste, and create a more eco-friendly workplace.
Bonus Sign: You’re Trying to Be More Sustainable
Many businesses today are looking to reduce their carbon footprint—and printing is an often-overlooked area where real gains can be made.
By optimising your print environment through MPS, you can:
- Use energy-efficient devices
- Reduce unnecessary printing through automation and rules
- Cut down on waste through smarter supply management
It’s a win-win for your business and the planet.
Is It Time to Make the Switch?
If any of these signs ring true for your business, it’s a strong indication that it’s time to consider a Managed Print Solution. Whether you’re struggling with unreliable equipment, ballooning costs, or simply want to modernise your approach, we’re here to help.
At Carden Managed Print, we specialise in delivering tailored print solutions that:
- Save you money
- Improve reliability and performance
- Reduce waste and environmental impact
- Free up your staff to focus on high-value work
Discover How Much You Could Save
We offer a free, no-obligation print audit to help you understand your current setup and where improvements can be made. You’ll walk away with a clear roadmap and the confidence to move forward.
📞 Get in touch with our team today to schedule your free audit and take the first step towards smarter, stress-free printing.
