Managed Print Services · UK Businesses
Managed Print Services That Actually Work
One monthly cost covers everything: devices, toner, maintenance and support. We manage your entire print environment so your team never has to think about printing again.
One monthly invoice
Remote monitoring included
On-site engineer support
Average reduction in total print costs for clients in year one
Invoice per month. No per-page surprises.
On-site engineer response for critical faults
Trusted by businesses across the UK
What's included
Your entire print environment, managed by us
A managed print service is a fixed-cost contract where we supply, install, monitor and support your business printers and photocopiers. You stop managing print infrastructure. We start.
Hardware supply
Canon and Toshiba MFPs delivered, installed and configured to your network.
Remote monitoring
We watch every device 24/7 and see issues forming before they cause downtime.
Automatic toner
Monitored remotely and despatched before you run out. No ordering required.
On-site engineers
When a device needs attention, an engineer visits you within 4 business hours.
Usage reporting
Monthly reports showing print volumes, costs, and usage by device or department.
Single invoice
All devices, all support, all toner on one monthly invoice. No variables.
A managed print service (MPS) means Carden Managed Print takes responsibility for your entire print environment: the hardware, the consumables, the maintenance, and the monitoring. You pay one predictable monthly amount. We handle everything else.
Without managed print
IT team chases toner orders, calls engineers reactively, fields printer complaints, and reconciles three separate invoices every month.
With Carden managed print
Toner arrives automatically. Engineers respond proactively. One invoice per month. Your IT team does something more useful instead.
How it works
From assessment to fully managed in four steps
Free print assessment
We audit your current setup: devices, usage volumes, costs, and pain points. No charge. No obligation. You get a clear picture of what you're actually spending on print today.
Tailored proposal
We recommend the right devices and managed print contract for your business size, print volumes, and budget. All pricing is fixed and transparent. No per-page surprises.
Installation and training
We deliver, install and configure your devices, connect them to your network, and train your team. In most cases this is completed in a single working day.
Ongoing management
From day one, Carden monitors your devices remotely, replenishes toner automatically, responds to faults on-site, and sends you monthly reports. You do nothing.
Managed print costs
What does a managed print service cost?
Managed print services are priced on a per-device monthly basis. Most businesses find their total print spend falls in year one, once you account for IT time, ad-hoc toner purchasing, emergency callout fees, and unplanned downtime that managed print eliminates.
One fixed monthly price
Hardware, toner, maintenance, monitoring and support: all on a single invoice. No per-page overages, no variable billing.
Free audit before any commitment
We assess your current print costs before you sign anything. You'll know exactly what you spend today and what our managed print service would cost.
We aim to beat any comparable quote
If you have a managed print proposal from another provider, send it to us. We'll review it and show you a like-for-like comparison.
Our clients typically reduce total print costs by 20–30% in their first year on a Carden managed print contract, by eliminating reactive purchasing, reducing device downtime, and consolidating billing.
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What clients say
Businesses that switched to Carden managed print
“Joe was really helpful throughout the entire process and went above and beyond to make sure I had everything I needed. The setup was completed in a single day and we haven’t had to think about our printers since. The toner just appears before we run out. It’s exactly what we needed.”
“We’d been managing our own printers for years and it was a constant drain on our admin team’s time: ordering toner, calling engineers, querying invoices. Moving to Carden’s managed print service removed all of that overnight. One invoice, one point of contact, everything just works.”
How Stagecoach Performing Arts Eastbourne eliminated print management overhead with a Managed Print service
Stagecoach Eastbourne
The challenge
Stagecoach Performing Arts Eastbourne operates a busy performing arts school serving children and young adults across East Sussex. Like many small arts organisations, their back-office team was small and stretched, and managing their print environment had become a persistent administrative burden. Toner ran out at inconvenient moments, engineer callouts were reactive and unpredictable, and print costs arrived on multiple invoices that were difficult to reconcile month to month.
The studio administrator responsible for operations wanted a single, predictable arrangement that removed print from their list of things to manage. They were not looking to invest in new hardware outright. They needed a managed print service that would take the problem off their desk entirely.
What Carden delivered
Carden Managed Print conducted a free print assessment to understand the school’s print volumes, device requirements, and current pain points. Based on that assessment, we proposed a single Canon multifunction device on a managed print service contract, covering the hardware, automatic toner replenishment through remote monitoring, on-site engineering support, and a single monthly invoice.
Installation was completed in a single day. The device was configured to the school’s network, staff were trained on the new setup, and remote monitoring was activated. From that point, the school’s team had no further involvement in print management. Toner arrived automatically before it was needed, and any technical issues were addressed by Carden proactively before they became disruptions.
The outcome
The studio administrator described the experience as going above and beyond, noting that the entire process was managed clearly from start to finish and that the school had not needed to think about their printers since. The managed print service delivered exactly the outcome they needed: a reliable, hassle-free print environment on one predictable monthly cost.
Full installation and training
Manual toner orders since going live
All hardware, support, and consumables consolidated on a single monthly line item
No reactive engineer callouts. Faults identified and addressed before they caused downtime
Why Carden
Why businesses choose Carden for managed print
Part of Carden IT Group
Your managed print service sits inside a broader IT services business. We understand how print connects to your wider infrastructure, and you have one trusted partner across both.
Canon and Toshiba partner
We supply, install and support industry-leading hardware, not grey-market imports. Every device in your managed print contract is fully supported by the manufacturer.
South East and UK coverage
Fast on-site engineer response across Sussex, Surrey, London, and the wider UK. We commit to response times, not callback windows.
Transparent managed print contracts
We tell you exactly what your managed print service includes before you sign. No hidden per-page charges, no variable billing, no end-of-contract surprises.
Request a free Printer Leasing Quote
- Free assessment, no charge and no obligation
- Response within 2 business hours
- We aim to beat any comparable managed print quote
- Serving businesses across Sussex, Surrey, London and beyond
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Common questions
Managed print service: your questions answered
What is a managed print service?
How is managed print different from just renting a printer?
What's included in a Carden Managed Print contract?
Every Carden managed print contract includes: Canon or Toshiba hardware delivered and installed; remote device monitoring 24/7; automatic toner replenishment (we despatch before you run out); on-site engineer support within 4 business hours for critical faults; monthly usage and cost reports; and a single monthly invoice covering everything. There are no hidden per-page charges.
How long are managed print service contracts?
Our standard managed print contracts run for 36 months, though we can offer 24 or 60 month terms depending on your requirements. We discuss the right contract length as part of your free assessment. There is no one-size-fits-all answer, and the right term depends on your hardware refresh cycle, business growth plans, and budget. If you need more flexibility, ask us about our printer rental option which operates on a monthly rolling basis.
Can I keep my existing printers on a managed print contract?
In some cases yes, depending on the age, model, and condition of your current devices. We assess your existing hardware as part of the free print audit and advise whether it makes sense to incorporate them into a managed print service or whether newer hardware would serve you better. There is no obligation to replace working equipment.
Do you provide managed print services outside the South East?
Our primary managed print service area is Sussex, Surrey, and London, where we can offer the fastest on-site engineer response times. We do serve clients elsewhere in the UK where managed print requirements and engineer coverage allow. Contact us to discuss your location and we will confirm whether we can offer a full managed print service contract in your area.