The way we work has changed, so it’s no surprise that printing has evolved too. Gone are the days when every printer needed to be tethered to a local server or only accessible from a single desktop. With remote and hybrid work on the rise, businesses need a more flexible, secure, and cost-effective way to manage printing.
Enter cloud printing. In this blog, we’ll explain what cloud printing is, how it’s transforming the modern workplace, and what it means for your business.
What Is Cloud Printing?
Cloud printing allows users to send print jobs over the internet instead of through a traditional local print server. It enables printing from any authorised device (laptops, tablets, or smartphones) without needing to be on the same network as the printer.
Most cloud printing solutions integrate with existing cloud ecosystems like Microsoft 365 or Google Workspace, making them a seamless fit for modern business environments.
The Key Benefits of Cloud Printing
- Anywhere Access: Staff can print from any location, whether they’re in the office, at home, or on the go.
- Reduced Infrastructure: No need for on-site print servers or complex network setups.
- Improved Security: Encrypted print jobs, user authentication, and secure print release features.
- Scalability: Easily scale print access as your team or locations grow.
- Cost Savings: Lower hardware costs, reduced IT involvement, and fewer unnecessary prints.
How It Supports Remote and Hybrid Workforces
Cloud printing is a perfect fit for hybrid teams:
- Employees working remotely can send documents to printers in the office for collection later.
- Staff in satellite offices can connect to head office printers without needing VPN access.
- Follow-me printing and mobile print release features mean documents only print when the user is ready, reducing waste.
Security and Compliance Considerations
Security is critical in any cloud-based system, and cloud printing is no exception.
- Use secure pull-printing and require user authentication to prevent unauthorised access.
- Ensure your cloud print provider complies with GDPR, ISO 27001, and other relevant data privacy standards.
- Choose a provider that encrypts data both in transit and at rest, and offers audit logs for compliance tracking.
How to Transition to Cloud Printing
Moving to cloud printing is easier than many businesses think. Here’s how to start:
- Audit your current print setup: Identify print volumes, usage patterns, and pain points.
- Select a platform: Options include PaperCut, Microsoft Universal Print, or Google Cloud Print alternatives.
- Partner with a provider: Work with a managed print expert to configure, deploy, and support your new system.
- Train your team: Offer simple onboarding and print guides to help staff make the most of the new system.
- Monitor and optimise: Use real-time analytics to track usage, adjust policies, and identify savings.
Cloud Printing Is the Future. Don’t Get Left Behind!
Cloud printing is more than a tech upgrade; it’s a smarter, more sustainable way to print in today’s flexible work environment. It reduces hardware costs, increases mobility, and improves document security across your business.
At Carden Managed Print, we help organisations modernise their print environment with tailored cloud printing solutions that align with their workflow and security needs.
Ready to move your business into the future of print? Contact our team today for a no-obligation consultation or print audit.
